Structure headings first
Identify chapter headings, subheadings and the levels that should appear. Making a paragraph larger does not necessarily make it a structural heading. Check chapter names as the reader will see them and avoid empty or unnecessarily duplicated headings. Body text and bold captions should not enter the contents simply because they look prominent.
Separate the different lists
Lists of tables, figures and abbreviations serve different purposes. Review element captions and whether numbering is chapter-based or document-wide. Ensure each required table or figure appears once in the appropriate list. Long captions should wrap without colliding with page numbers or running outside page boundaries.
Update and compare with export
Save the document and update its lists after the final structural or formatting changes. Compare entries near the beginning, middle and end of the exported file, and check each chapter opening before submission. Later edits may require another update. An earlier preview does not validate the current PDF’s page numbers.
Pre-submission checklist
- Use logical heading levels.
- Exclude unintended body paragraphs.
- Put elements in their correct lists.
- Keep long entries and page numbers readable.
- Match lists to the latest export.
Common questions
Why is a heading missing?
Check that it has the intended structural level, then save and update contents. Visual styling alone is insufficient.
When should lists be updated?
After heading or structural edits, element additions or deletions, and changes affecting pagination.